Guidelines for Third Party Sponsorships

Guidelines for Third Party Sponsorships

1. To become a sponsor at Indiana University, you must be able to enroll in and utilize our vended sponsor portal.  This portal will be used to obtain invoices and submit payments and will ensure enhanced security for our sponsors via email authentication.
2. The authorization must clearly indicate which tuition/fees will be paid by the sponsor. If not clearly stated, IU South Bend will bill for all tuition and fees as shown below:
   • Tuition
     • Mandatory Fee: activity fee, technology fee and new student enrollment fee charged to ALL IU South Bend students
     • Course/Class Fees: fees associated with specific courses (Ex: lab fees)
     • Program Fee: fees associated with a specific major
   • Other fees that may be included upon your specific request:
     • Optional Fees: (Ex: parking)
     • Housing: on-campus housing
     • Penalty Fees: (Ex: late registration fee, late schedule change fee, late payment fee)
3. The authorization must include or state:
   • Student’s name
   • 10-digit University Identification (UID) number
   • The authorized term
   • Sponsor contact information: name, phone number and mailing address
   • Amount or charge type authorized for payment
4. Payment of fees cannot be conditional upon information listed below. If confirmation of this information is required before payment is made, the confirmation cannot restrict timely payment of outstanding balances.
   • Specific course enrollments
   • Final grades
   • Completion of Course
   • Employment status
5. The organization will be invoiced following the close of the IU South Bend refund period, (which is generally scheduled five to six weeks into the academic term). Payment in full will be expected approximately 30 days later. (The exact due date will be printed on each invoice.) The IU South Bend calendar is available online at https://southbend.iu.edu/students/registrar/index.html.
6. When a student submits an authorization, a credit is posted on their bursar account and the appropriate charges are transferred to the sponsor’s account (your account).
   • Vouchers may be submitted using One.IU.
   • To avoid late fees, vouchers should be submitted using One.IU before the due date listed on your bill. Vouchers submitted after the fourth full week of a term may be declined.
7. Failure to remit payment by the due date shall result in charges reverting back to the student’s bursar account. Often, this results in a past due balance on the student’s account, subject to late fees and service restrictions at the University.
8. IU South Bend reserves the right to suspend acceptance of future authorizations based on your payment history.
9. Sponsors who have questions regarding the sponsor process or would like to set-up a sponsor account can contact us by email at iuspon@iu.edu. Student questions should be directed to tsuccess@iusb.edu.