To place a catering order, please visit iusouthbend.catertrax.com. Catering orders may not be submitted until event registrations are completed through Titan Atlas.    

First right of refusal means that all catering orders must first go through IU South Bend Dining Services unless they refuse the order, and an exemption is received from IU South Bend administration. This refusal is at the discretion of the IU South Bend Dining Services Food Service Director, and the exemption must be confirmed by the Vice Chancellor for Administration and Finance.  

Beginning November 1, 2023, all events taking place at Indiana University South Bend are subject to the first right of refusal policy. All catering must be ordered through IU South Bend Dining Services unless dining services is unable to provide for the event. 

On the rare occasion that one may order outside of IU South Bend Dining Services, a written exemption must be approved by Andy Williams, Vice Chancellor for Administration and Finance. The written exemption must be attached to the event registration.  

The Civil Rights Heritage Center and the Elkhart Center are exempt from the IU South Bend Dining Services first right of refusal and may utilize approved external vendors for catering.

Only Coca-Cola products are allowed on campus due to the standing contract with Coke and Indiana University. This includes Smart Water or Dasani bottled water. IU South Bend Dining Services cannot make exceptions to this contract. 

Events may purchase individually wrapped snacks such as individual chip bags or individually wrapped candy to share at events. These items must be individually wrapped and not trays of the given item. Bottled beverages must be Coca-Cola products, including Smart Water or Dasani bottled water.  

Private meetings or events consist of only the organization or unit members, not members of the general public or the campus community. Private meetings or events are not advertised to the campus community.  

As the official Indiana University Events calendar system, LiveWhale is a centralized channel to promote campus events in a single location. When registering an event on Titan Atlas, under Event Visibility, one may select who may see the event upon approval. By selecting “Public”, this event will be automatically uploaded to the LiveWhale campus calendar.  

No. While the University Events Review Committee (UERC) still requires events to be registered if the anticipated headcount is greater than or equal to 50, by completing the event registration form through Titan Atlas one does not need to submit an additional registration to the UERC.   

Any movie or show is protected by federal and state laws from being shown to the public except when given permission. This permission is granted in a Public Performance License or where an organization has obtained group-showing rights. Normally there is a charge to obtain group-showing rights. Additional information can be found at: https://library.iusb.edu/research-support/schpub/obtaining-permission.html  

Any movie shown in a public place (including an auditorium or meeting room) is considered a public performance whether or not admission is charged. Proof of copyright approval must be sent to the University Center for Excellence in Teaching (UCET) Manager of Media Services, Joel Langston at jblangst@iusb.edu.   

The Office of Student Life may be able to help you find funding alternatives and possible collaborators, as well as assist you in planning your event. Contact the Special Events Office for assistance in reserving a space and/or help with your technology requests. Proof of copyright approval must be sent to the University Center for Excellence in Teaching (UCET) Manager of Media Services, Joel Langston, at jblangst@iusb.edu. 

No. Though the Fair Use/Academic Freedom laws do allow educators to show films and other media for educational purposes, the law is vague and leaves it up to debate on what it covers. Different institutions interpret the law differently. There are other colleges and universities that will have different policies than Indiana University because they interpret the law differently. Indiana University Counsel has interpreted that the Fair Use/Academic Freedom law only applies when the content is shown in an enclosed space where all participants are enrolled in a specific academic course (i.e. only in an enrolled classroom).