Frequently Asked Questions
To place a catering order, please visit iusb.catertrax.com. One may either log in or create a new account by selecting the “Account” button in the top right-hand corner. Build your menu and check out through this site. For questions or additional catering requests, please contact Michelle Shedd at firstname.lastname@example.org or call (574) 520-4193.
A one-time exemption may be granted on the rare occasion that the Sodexo Manager decides that an approved, outside vendor must be used. A Catering Exemption Form indicating which approved caterer will be used must be completed and submitted to the Sodexo Manager for approval and signature
Automatic Exemptions are granted by meeting the requirements listed below. An exemption from the Sodexo Manager is waived in these specific instances. This does not exempt you from any current IU South Bend event accounting requirements or policies. These exemptions do not allow food to be purchased with an IU Procurement Card (P-Card). A Hospitality Request Form is required when applicable.
Clubs, departments, and organizations may now carry in cold breakfast items for events occurring prior to 9:00 a.m. without a Sodexo exemption, as long as the items are purchased from approved vendors and the total bill does not exceed $100. Anything above $100 needs to follow the usual procedure for ordering from Sodexo.
Clubs, departments, and organizations may purchase prepackaged snacks (i.e. chips, Coke products, Little Debbie snacks, candy, etc.) without a Sodexo exemption, as long as the items are purchased from an approved vendor and the total bill does not exceed $150.
Clubs, departments, and organizations may use Papa John’s to order pizza (but not beverages) after 5:00 p.m. without a Sodexo exemption, as long as the total cost does not exceed $150.
Clubs, departments, and organizations may purchase prepared sandwiches, deli trays or pre-packaged desserts from an approved vendor for an event occurring after 5:00 p.m. without a Sodexo exemption, as long as the total cost does not exceed $150.
Please contact the Special Events Office for a current list of approved catering vendors.
Chalking is permitted on campus as long as it complies with the Posting Policy in addition to the following:
Chalking may be utilized by registered student organizations and university departments and is only allowed
on outdoor concrete sidewalk areas that are exposed to the weather and can be easily washed away by rain. Do not chalk on steps or other vertical surfaces.
Chalk must be water-soluble, washable, non-toxic, and clearly identified as sidewalk chalk.
Chalking must be clear and legible and must bear the name of the student organization.
Chalking is not allowed within ten (10) yards of building entrances, on steps, any vertical surfaces, landscaping, or brick.
Registered clubs and organizations, as well as campus departments requesting placement of yard signs on campus must contact the Special Events Office regarding placement. Signs must not be an obstacle to the grounds crew or interfere with underground computer or sprinkler lines.
Approval will be granted for two (2) weeks at a time depending upon the timeliness of the request as well as the number of other requests for the same time period.
Small yard signs may be placed two (2) feet from the sidewalks.
Signage must be removed the morning after the event.